Personal data is information relating to you that enables us to identify you, for example, your name, email address, payment details and information about your access to this website or mobile app.
We may update this notice from time to time and we will notify you of any changes.
Please do not hesitate to contact us if you have questions in addition to the information provided in this notice – email@example.com
Who Are We?
When we refer to ‘we’ (or ‘our’ or ‘us’), that means Irish New Company Registrations trading as Company Formations. Our office is located in Maynooth, Ireland.
For more information about who we are and what we do, visit the Company Formations website or mobile app.
Your Rights & Our Commitment to You
You have several rights under the data privacy legislation and Company Formations is committed to you being able to freely exercise your Rights. Where possible, we have incorporated automated tools on our website or mobile app that enable you to facilitate your Rights in real-time. Use the Company Formations Privacy Centre to access and manage the personal data we hold on you and manage your preferences.
Your Rights include, under certain circumstances, the right to:
Be informed: you have the right to be informed if and how your personal data is being processed.
Access, rectification or erasure: you have the right of access to personal data we hold about you in our records. You are also entitled to have your personal data corrected if it is inaccurate, or to have it erased if we do not have a legitimate reason for retaining your data.
To request data portability: for personal data which you have provided to a controller, where processing was based on your consent, or where processing is done by automated means, you have the right to obtain a digital copy of your personal data, request the transfer of your personal data to another company or request to move your data from one IT system to another in a safe and secure way.
To request restriction of processing: you have the right to restrict the processing of your personal data where you are contesting the accuracy of that information, you have objected to processing (as described below), or where the processing is unlawful. Where processing is restricted, we may need to retain sufficient information about you to ensure that the restriction is respected in future.
To object to automated decision-making including profiling: you have the right not to be the subject of any automated decision-making or profiling by us.
To withdraw consent: in cases where we are relying on your consent for the processing of your personal data, you have the right to withdraw your consent at any time. In respect of the e-marketing we conduct, an unsubscribe (withdraw consent) option is included with every e-marketing communication we send.
To object to processing: where your personal data is being processed based on the legitimate interests of a data controller or third party, you have the right to object to that processing.
To complain to the relevant supervisory authority: should you have any concerns or complaints regarding the way in which we process your data, please email us directly at firstname.lastname@example.org. You also have the right to make a complaint to the Data Protection Commission (DPC) in Ireland. We would, however, appreciate the chance to deal with your concerns before you approach the DPC, so please do contact us in the first instance.
The Personal Data We Collect
Personal data means any information about an individual from which that person can be identified. It does not include anonymised data, where the identity and identifying information has been removed.
Depending on the type and level of engagement you have with us, we may collect the following categories of personal data:
Information We May Automatically Collect:
How We Collect Your Data
We may collect your personal data in one of the following ways:
Data from Third parties
We may also receive personal data about you from various third parties, including:
How We Use Your Personal Data
The legal basis for processing your personal data
We will only collect and process your personal data where we have a legal basis to do so. As a data controller, the legal basis for our collection and use of your personal data varies depending on the manner and purpose for which we collected it. We will only collect personal data from you when:
This is why we process your personal data:
How We Share Your Data
We sometimes share your personal data with our trusted categories of third parties we use to conduct our business. For example, we may share data with the following:
Our trusted categories of third parties also include website or mobile app hosts, cloud service providers, social media providers, professional services providers, and advertising partners.
As part of our e-marketing methods and on the basis of our legitimate business interests, we use some Google services and some Facebook products in accordance with the practices explained in the Google and Facebook terms and privacy policies. Please consult their relevant terms and privacy policies for further information and your options. If we can help you in any way please do not hesitate to contact us at email@example.com.
As part of our fraud monitoring, detection and prevention methods and on the basis of our legitimate business interests, we use a third-party fraud monitoring, detection and prevention service provider for all website or mobile app/online sales. As part of this service, we may share personal data that is required to make identity checks and personal data that we obtain from making identity checks (including data relating to your age, name and location), together with account information, with third party organisations (including law enforcement agencies), involved in fraud prevention and detection and credit risk reduction. Please note that these third parties may retain a record of the information that we provide to them for this purpose.
We may share your personal data with government bodies and law enforcement.
We may also share your personal data with our professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
Marketing Preferences, Adverts and Cookies
Marketing – Your Preferences
We may send you marketing communications and promotional offers:
We may use your personal data (as outlined in the ‘Personal Data We Collect’ section) to form a view on what we think you may like, or what may be of interest to you, and to send you details of services which may be relevant for you.
We will ask you for your preferences in relation to receiving marketing communications by email, and other communication channels.
You will always have full control of your marketing preferences. If you do not wish to continue receiving marketing information from us (or any third party, if applicable) at any time:
We will process all opt-out requests as soon as possible, but please note that due to the nature of our IT systems and servers it may take a few days for any opt-out request to be implemented.
Our Use of Analytics Tools
We use a range of analytics tools on our website or mobile app. For example, we use tools such as Google Analytics to target and improve our website or mobile app content and marketing strategies. We may also use tools provided by other third parties to perform similar tasks. If you would like any further information about the data collected by these third parties or the way in which the data is used, please contact us on firstname.lastname@example.org.
In order to opt out of our analytics tools, please manage your preferences in the Company Formations Privacy Centre.
Links to Other Website or mobile apps and Third Parties
Our website or mobile app may include links to and from the website or mobile apps of our partner networks, advertisers and affiliates, or to social media platforms. If you follow a link to any of these website or mobile apps, please note that these website or mobile apps have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to their website or mobile apps.
Transferring Your Data Outside the EEA
If we share your personal data outside of the European Economic Area, we ensure that there is an appropriate transfer mechanism in place to protect your personal data and comply with our data protection obligations.
Please contact us if you want further information on the countries to which we may transfer personal data and the specific mechanism used by us when transferring your personal data outside the EEA – email@example.com
Storing, Securing and Retaining Your Data
Storing your data
We need to retain your personal data to satisfy our legal obligations, to deal with complaints and queries, in order to resolve, litigate or defend a dispute and to prevent fraud and abuse.
Having obtained your consent (or other legal basis) to contact you, we will retain your personal data for marketing and analysis purposes until you withdraw your consent. If you choose to withdraw your consent to marketing, we will delete your personal data from our systems, unless we have another legal basis to retain it, which may include performance of our contract with you.
Securing your data
The communication between your browser and our website or mobile app uses a secure encrypted connection wherever your personal data is involved.
We have put in place physical, electronic and managerial security procedures in the storage and disclosure of your personal data to protect it against accidental loss, destruction or damage. Nevertheless, any data transmission over the internet or by any other means can never be fully secure, such is the character of the internet, and provision of personal data by you to us is at your own risk. We take all reasonable measures to protect your personal data by putting appropriate technical and operational security measures in place.
When we disclose your personal data to trusted third parties (for the purposes set out in this notice), we require all third parties to have appropriate technical and operational security measures in place to protect your personal data, and we work with them to ensure that your data protection and privacy rights are respected. Where your personal data is shared with a third party, it must only be used for the purposes for which it was supplied.
In the unfortunate event of a personal data breach, we will notify you and any applicable regulator when we are legally required to do so.
Retaining your data
Your personal data will be deleted when it is no longer reasonably required for the provision of the Services described above or when you withdraw your consent (where applicable) and we are not legally required or otherwise permitted to continue storing such data.
We’ll retain your personal data for as long as we have a relationship with you and for a period of time afterwards where we have an ongoing business need to retain it, in accordance with our data retention policies and practices. For example, where you ask to be unsubscribed from marketing communications, we may keep a record of your email address and the fact that you have unsubscribed to ensure that you are not sent any further emails in the future.
The length of time we keep your personal data depends on what it is and whether we have an ongoing business need to retain it. For example, we keep all your information that is required by tax law for a period of 7 years. These include the following:
Basic contact information such as:
Tax information such as:
While our website or mobile app is designed for a general audience, we will not knowingly collect any data from children under the age of 18 or sell products to children.
Please do not attempt to sign up to our services, create an account or send any Personal Information about yourself to us. If we learn that we have collected Personal Information from a child under age 18, we will delete that information as quickly as possible. If you believe that a child under 18 may have provided us Personal Information, please email firstname.lastname@example.org. Our privacy team will act upon this information as quickly as possible.
How to Contact Us
We welcome feedback and are happy to answer any questions you may have about your data.
You can contact us at:
Telephone: 04 5254212
Post: Company Formations, Unit F 13, Maynooth Business Campus, Maynooth, Co. Kildare.
This notice was most recently updated: 19 July 2021
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